Effective Date: January 1, 2025

FutureProof LLC ("FutureProof", "we", "our", or "us") is committed to protecting your data. This Data Security Policy describes how we collect, use, store, and share information when using our tools and technologies (collectively, the "Services").

Data Privacy & Security Report

FutureProof AI takes data privacy and security seriously. If you would like to request any security-related documents, please contact us.

Overview

FutureProof AI provides a secure, private, and white-labeled interface for building and deploying custom AI agents.

The following outlines the details of FutureProof AI’s data privacy, security practices, and compliance obligations across all subscription tiers.

Platform Security Details

At FutureProof AI, the confidentiality and integrity of your data is a top priority. We implement the following measures to maintain a secure environment:

Secure Hosting

Our platform is hosted on DigitalOcean, a trusted provider with robust infrastructure and stringent security protocols.

Two-Factor Authentication (2FA)

We enforce two-factor authentication (2FA) to enhance login security and reduce the risk of unauthorized access.

Cloudflare Protection

We use Cloudflare services to protect against DDoS attacks and ensure secure data transmission.

256-Bit Encrypted Database

All stored data is encrypted using 256-bit encryption to provide a high level of protection.

GDPR-Compliant Data Management

Conversation data is managed in full compliance with the General Data Protection Regulation (GDPR), ensuring user rights and privacy are respected.

Secure API Connections

All query data transmitted to model providers is sent through secure, encrypted API connections.

GDPR Privacy

Legal Basis for Processing Personal Data

FutureProof AI may process personal data under the following conditions:

• Consent: When explicit consent has been provided.
• Performance of a Contract: When necessary to fulfill an agreement or pre-contractual obligations.
• Legal Obligation: When required to comply with legal frameworks.
• Vital Interests: When necessary to protect the vital interests of individuals.
• Public Interest: When required by official authority or public interest tasks.
• Legitimate Interests: When necessary for the Company’s legitimate business interests.
  

Your Rights under GDPR

Users have the right to:

• Request access, correction, or deletion of their personal data.
• Object to the processing of personal data.
• Request data portability in a machine-readable format.
• Withdraw consent at any time.

Requests can be made by contacting us directly. FutureProof AI will respond promptly and may require identity verification. Users also retain the right to file a complaint with a Data Protection Authority within the EEA.

Terms of Service

By using FutureProof AI’s platform and services, you agree to the following Terms and Conditions:

Application Definition

The “Application” refers to the FutureProof AI software program made available via web, desktop, or mobile interfaces.

Company

Company refers to FutureProof AI

Subscriptions

• Services are provided on a subscription basis.
• Subscriptions auto-renew unless cancelled.
• Billing must be accurate and current.
• Subscription fees are non-refundable except where legally required.
  

Free Trials

FutureProof AI may, at its discretion, offer free trials for limited time periods.

Billing & Payments

FutureProof AI accepts payments via authorized processors (Stripe, PayPal). All transactions comply with PCI-DSS standards.

User Accounts

• Users must provide accurate and up-to-date account details.
• Users are responsible for safeguarding their credentials.
• Accounts may be terminated for violations of policy.
  

Content Restrictions

Users may not post or transmit unlawful, infringing, or harmful content. Violations may result in suspension or termination of accounts.

Intellectual Property

FutureProof AI retains ownership of all intellectual property related to the platform. Unauthorized use of trademarks, service marks, or trade dress is prohibited.

Termination

The Company may suspend or terminate accounts for violations of these Terms.

Limitation of Liability

The Company shall not be liable for indirect, incidental, or consequential damages. Maximum liability is limited to the greater of $100 or the fees paid in the prior 12 months.

Governing Law

This Agreement is governed by the laws of Nevada, United States.

Privacy Policy

FutureProof AI collects and processes personal data in accordance with GDPR, CCPA/CPRA, and other applicable laws.

Data Collected

• Email address, name, phone number, billing details.
• Usage data (IP address, browser details, device information).
• Account credentials and authentication details.

Cookies & Tracking

FutureProof AI uses cookies, web beacons, and analytics tools (Google Analytics, Matomo) to track service usage and improve platform performance.

Use of Data

Personal data may be used to:

• Provide and maintain services.
• Manage accounts and subscriptions.
• Communicate service updates and marketing offers.
• Ensure security and fraud prevention.
• Comply with legal obligations.

Sharing of Data

Personal data may be shared with:

• Authorized service providers (AWS, Cloudflare, Stripe, PayPal, etc.).
• Affiliates and business partners under contractual restrictions.
• Legal authorities where required by law.
  

Data Retention

Personal data is retained only as long as necessary for service delivery and legal compliance. Usage data may be retained longer for security and operational purposes.

International Transfers

Personal data may be transferred outside your jurisdiction but will always be safeguarded under strict compliance standards.

Children’s Privacy

FutureProof AI does not knowingly collect personal data from children under 13.

California Consumer Rights (CCPA/CPRA)

California residents have rights to access, delete, correct, or opt-out of data sales. Requests may be submitted to contact us.

Your Rights

• Access and request copies of your data.
• Correct inaccuracies.
• Request deletion where applicable.
• Opt out of targeted advertising and tracking.
• File complaints with supervisory authorities.

Data Processing Agreement

Use of Personal Data

FutureProof AI may process personal data for:

• Service delivery.
• Subscription management.
• Customer support.
• Marketing communications (opt-out available).
• Security and fraud prevention.
  

Third-Party Processors

FutureProof AI uses trusted third parties such as AWS, Cloudflare, Stripe, and PayPal. These processors are contractually bound to maintain equivalent levels of data security and compliance.

Data Security Measures

• End-to-end encryption (HTTPS/TLS).
• Independent and self-contained AI agents with strict access controls.
• Limited access to production environments with internal audits.

Data Security

Encryption

All data in transit is encrypted using HTTPS/TLS. Data at rest is encrypted with 256-bit AES.

User Privacy Controls

Users control their agent settings, privacy levels, and data management options.

Access Controls

Access to infrastructure is strictly limited to authorized personnel under strict audit controls.

Redundancy & Resilience

FutureProof AI services are designed with high availability and downtime protection.

Industry Practices

We leverage leading security practices from AWS, Cloudflare, and other infrastructure partners.

OpenAI API Usage

When using OpenAI or other LLM providers:

• Data submitted through APIs is not used to train models.
• API inputs/outputs may be retained for up to 30 days for abuse monitoring, then deleted.
• Data may be reviewed by authorized personnel for compliance, but never used for training.

Service Availability

FutureProof AI services are designed to be available 24/7, subject to:

• Planned downtime with prior notice.
• Circumstances outside of Company control (force majeure, ISP failures, DDoS attacks, etc.).

Contact Us

For any questions regarding this policy, your rights, or FutureProof AI’s compliance:

• Contact Us
• Website: https://futureproof.work/privacy-policy